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Temp to Perm Executive Assistant to Support Team of 8 of Midtown PE Firm--Hudson Yards 5x a week

  • New York, New York

Our client, a leading private equity firm located in Hudson Yards, is seeking an experienced Executive Assistant to join their team on a temp-to-perm basis. This person will provide dedicated administrative support to a team of 8 investment professionals in a fast-paced, hands-on environment. The ideal candidate has experience supporting a team within private equity, investment management, financial services, or a similarly demanding environment and can step in and hit the ground running.

This is a great opportunity for a polished, proactive, and low-ego EA who is comfortable managing multiple priorities and enjoys being an integral part of a busy investment team. The role is fully onsite five days per week in Hudson Yards.

RESPONSIBILITIES

  • Provide comprehensive administrative support to a team of 8 investment professionals
  • Manage complex and frequently changing calendars across the team
  • Coordinate internal and external meetings and conference calls
  • Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
  • Prepare and process expenses
  • Handle meeting logistics and conference room coordination
  • Assist with scheduling and coordination across multiple time zones
  • Liaise with internal teams and external contacts
  • Track follow-ups and help keep the team organized and on schedule
  • Handle confidential and sensitive information with discretion
  • Assist with ad hoc administrative projects as needed
  • Jump in wherever needed to support the broader team

REQUIREMENTS

  • 5+ years of Executive Assistant experience preferred
  • Prior experience supporting a team of multiple investment professionals strongly preferred
  • Private equity, investment management, financial services, or similar experience strongly preferred
  • Excellent calendar management and scheduling skills
  • Strong travel coordination and expense management experience
  • Highly organized with exceptional attention to detail
  • Polished and professional with excellent written and verbal communication skills
  • Proactive, resourceful, and able to anticipate needs
  • Low ego with a team-oriented, roll-up-your-sleeves mentality
  • Able to manage multiple priorities in a fast-paced environment
  • Must be able to hit the ground running with minimal ramp-up

HOURS & LOCATION

5x a week in office in Hudson Yards, New York City. Flexibility for OT as needed.

EMPLOYMENT TYPE

Temp-to-perm.

SALARY

Up to $62.50/hour + OT during the temporary period, depending on experience. Upon conversion, up to $130K base + bonus + benefits.