Executive Assistant with Projects at Real Estate Development & Construction Firm

Our client, a growing NYC real estate development and construction management company focused on developing high-quality residential projects, is looking for an exceptional, highly organized project oriented Executive Assistant to work directly with the Principal and help keep projects, people, and priorities moving forward. This is not a traditional Executive Assistant position. The ideal candidate enjoys taking ownership, solving problems, and building systems. The candidate will become a key member of their team with significant opportunity for long-term growth. This role is ideal for someone who enjoys bringing order to complexity, takes pride in keeping projects moving, follows through relentlessly, and wants to grow with an ambitious real estate company.


RESPONSIBILITIES:

• Coordinate multiple real estate development and construction projects simultaneously.
• Track project milestones, deadlines, and follow-up items to ensure nothing falls through the cracks.
• Communicate regularly with architects, engineers, contractors, attorneys, lenders, brokers, expediters, consultants, and vendors.
• Coordinate meetings and ensure action items are completed promptly.
• Organize project documents, permits, contracts, drawings, and digital files.
• Draft professional emails, correspondence, meeting notes, and reports.
• Assist with budgeting, invoice tracking, vendor coordination, and general office operations.
• Improve internal processes and implement systems that increase efficiency.
• Provide executive support as needed, including scheduling, correspondence, and administrative coordination.
• Handle special projects and help drive company initiatives from start to finish.

REQUIREMENTS:

• Extremely organized and detail-oriented.
• Proactive and able to take initiative without constant direction.
• Able to manage multiple priorities in a fast-paced environment.
• A strong communicator with excellent written and verbal skills.
• Professional, dependable, and discreet.
• Comfortable following up with professionals at every level to keep projects moving.
• Highly proficient in Microsoft Outlook, Excel, and Word.
• 2–7 years of experience in project coordination, operations, executive support, real estate, construction, architecture, engineering, or a related field.
• Experience working with real estate developers, construction managers, general contractors, or professional service firms is a plus.
• Familiarity with project management software is helpful but not required.
• Yiddish-speaking candidates are a plus but not a requirement.

SALARY:
$100-$125K (DOE) + Discretionary Bonus Opportunity + Healthcare Stipend + Perks 


HOURS:
9:30am-5:30pm (DOE) + Flexibility
On-site, 4 days per week (work from home on Fridays)