View all jobs

EA to founder -- Real Estate Investment & Development Firm -- West Chester County NY

West Chester County, NY

<meta />
Our client, a highly successful and entrepreneurial real estate investment and development firm based in Westchester County, NY, is seeking an Executive/Personal Assistant to support the Founder & Managing Principal. The firm has been operating for over 25 years and manages a diverse portfolio of real estate investments, development projects, construction, design, and asset management initiatives across multiple verticals.

This is a highly visible, all-encompassing support role that will act as a true right hand to the Founder, helping manage both professional and personal responsibilities in a fast-paced, dynamic environment. The ideal candidate will be calm under pressure, exceptionally organized, proactive, polished, and capable of operating with a high level of discretion and emotional intelligence.

The Founder is looking for someone who can seamlessly integrate into his day-to-day life and business operations, helping create structure, organization, and efficiency across all aspects of his world.

RESPONSIBILITIES  — The position will consist of approximately a split of 40% Executive Assistant support, 40% Personal Assistant support, and 20% Team/Chief of Staff-style coordination
  • Manage an extremely active and ever-changing business and personal calendar
  • Serve as a true gatekeeper and strategic partner to the Founder & Managing Principal
  • Coordinate heavy domestic and international travel arrangements with detailed itineraries
  • Handle scheduling and logistics related to investors, lenders, meetings, and presentations
  • Assist with preparation and coordination of quarterly investor communications and presentation materials
  • Coordinate meetings, property tours, site visits, and team/vendor logistics
  • Support internal team coordination and operational follow-through across various projects
  • Assist with company events, offsites, and corporate retreats
  • Handle personal assistant responsibilities including family scheduling, gifting, appointments, reservations, and day-to-day personal logistics
  • Conduct research and assist with ad hoc projects as needed
  • Provide high-touch support while maintaining absolute confidentiality and professionalism
  • Anticipate needs before they arise and help streamline the Founder’s day-to-day operations


REQUIREMENTS
  • Bachelor’s Degree preferred
  • 10-15+ years of Executive Assistant and/or Personal Assistant experience supporting high-level executives or founders
  • Previous experience within real estate, finance, investment management, private equity, or entrepreneurial environments strongly preferred
  • Exceptional organizational and time management skills
  • Ability to manage multiple priorities simultaneously in a fast-paced environment
  • Highly polished communication skills, both written and verbal
  • Strong sense of urgency and follow-through
  • Proactive, resourceful, and solutions-oriented mindset
  • High level of discretion, confidentiality, and professionalism
  • Calm demeanor with the ability to work alongside a meticulous and detail-oriented executive
  • Strong proficiency in Microsoft Outlook, PowerPoint, Word, and Excel
  • Must be comfortable with a highly hands-on role that blends business, office administration, and personal support responsibilities


HOURS
  • Primarily in-office in Westchester County, NY
  • Standard business hours with flexibility and responsiveness outside of hours as needed
  • The company would like this person to begin fully in-office for training and integration purposes, with the opportunity for work-from-home flexibility on Fridays over time


SALARY
$100-150K DOE + benefits