Our client, a Los Angeles-based, Real Estate Private Equity firm, is seeking a highly organized, proactive, and detail-oriented Business Operations and Executive Assistant to serve as a central hub for the Firm’s day-to-day operations. This person will play a critical role across executive support, office management, HR administration, and general business operations, while working closely with senior leadership. This is a high-impact, highly visible role ideal for someone who thrives in a fast-paced, entrepreneurial environment, enjoys wearing multiple hats, and is excited to take ownership of a broad range of responsibilities. There is also a great opportunity to grow alongside the Firm as they continue to expand! This role is 4x days/wk in-office and Fridays are remote.

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RESPONSIBILITIES

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• Manage complex calendars, schedule meetings, and coordinate logistics for senior leadership
\n• Coordinate internal and external meetings and ensure all details are handled seamlessly
\n• Arrange travel, accommodations, and detailed itineraries
\n• Prepare meeting materials and assist with notetaking, follow-ups, and action items
\n• Oversee day-to-day office operations, ensuring a polished, organized, and well-functioning environment
\n• Manage relationships with vendors, building management, IT providers, and other office services
\n• Coordinate office supplies, equipment, maintenance, and general upkeep
\n• Organize team events, offsites, and internal initiatives
\n• Manage expense reporting, invoice processing, and vendor payments
\n• Assist with budgeting and tracking administrative and operating expenses
\n• Support coordination of legal and compliance-related administrative items
\n• Assist with new hire onboarding, including logistics, documentation, and internal coordination
\n• Support benefits administration, employee records, performance reviews, and other HR initiatives
\n• Maintain organized digital and physical filing systems across the Firm
\n• Track recurring processes, including compliance filings, renewals, and internal deadlines
\n• Assist with special projects and cross-functional initiatives as needed
\n• Identify opportunities to streamline processes and improve overall operational efficiency
\n• Handle sensitive and confidential information with the utmost discretion and professionalism

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REQUIREMENTS

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• 4+ years of experience in an administrative, operations, office management, or related role
\n• Previous experience within finance or a professional services environment, such as private equity, investment management, real estate, or investment banking
\n• Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously
\n• Proactive, resourceful, and comfortable working independently within a small, entrepreneurial team
\n• Strong written and verbal communication skills
\n• Excellent interpersonal skills with a polished and professional demeanor
\n• High level of discretion and sound judgment when handling confidential information
\n• Proficiency in Microsoft Office, including Outlook, Excel, and Word
\n• Experience with expense management and basic financial tracking preferred
\n• Ability to take ownership, anticipate needs, and identify opportunities to improve processes

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SALARY

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$110-120K on a base + Discretionary Bonus + 401(k) with company match + Unlimited PTO

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HOURS

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8/8:30am-5/5:30pm Mon-Thurs in-office. Fridays are remote.

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