Apply to Hybrid Executive Assistant role supporting 3 Capital Market Execs -- Midtown

Our client, a privately-held investment firm in lower Midtown is looking for an Executive Assistant to provide support to 3 executives within their Capital Markets team. This person should be well versed in scheduling meetings across various time zones, planning travel and helping with meeting prep and CRM updates. Confidentiality, ability to multitask and a strong work ethic are imperative to succeed in this role.

RESPONSIBILITIES

Provide comprehensive administrative support to 3 executives
Conduct advanced gatekeeping; independently prioritize and track meeting/call requests and reroute as necessary
Manage constantly changing executives calendar, including detailed planning of meetings, conference calls and personal matters across multiple time zones
Coordinate frequent international and domestic travel
Liaise between other Departments and Teams
Process complex monthly expense reports
Update and maintain contacts and deliverables in Salesforce
Help coordinate client events/dinners including
Work on specific team projects as needed

QUALIFICATIONS

5+ years of experience as an Administrative Assistant supporting multiple executives and/or senior team members
Superior communication skills, unquestioned integrity, and the experience, confidence and presence to work directly with Partners and portfolio/prospect companies
Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment
Positive attitude, no task too big or too small
Desire and capability to work as a team player
Highly motivated, self-driven, solution and detail-oriented
Able to work well in an ever-changing environment
Outlook proficiency is a must
Experience with Salesforce is a plus

HOURS
9am-6pm w/flexibility to be reachable after hours

SALARY
$120-130K base + Bonus + Excellent benefits/perks!
4 days/week in office

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