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EA to 2 Co-Founders at a Professional Services Firm in Midtown, Fridays Remote

  • New York, New York

Our client, a growing professional services firm located in Midtown Manhattan, is seeking a proactive and highly organized Executive Assistant to support its two Co-Founders. The firm provides outsourced finance, accounting, tax, operations, and other business services to investment managers, growing businesses, and founders. This is a highly visible opportunity to work closely with senior leadership, manage executive priorities, and contribute to projects across the organization.

The role is approximately 70% support to the CEO/Co-Founder, 20% support to the second Co-Founder, and 10% special projects and broader team support. The ideal candidate is resourceful, personable, and polished, with excellent communication skills, sound judgment, and the ability to anticipate needs and drive follow-through.

This role is in-office Monday–Thursday, with Friday remote.

RESPONSIBILITIES:

  • Provide comprehensive administrative support to both Co-Founders, including calendar, meeting, travel, correspondence, and expense management

  • Proactively manage competing priorities and shifting calendars, ensuring appropriate preparation and follow-up for meetings and commitments

  • Coordinate internal and external meetings with clients, prospects, investors, and other key stakeholders

  • Prepare meeting agendas, briefing materials, presentations, reports, and executive communications

  • Track action items, deadlines, and commitments, following up to ensure timely completion

  • Serve as a liaison between the Co-Founders and internal teams, facilitating clear communication and information flow

  • Assist with special projects and strategic initiatives, including research and preparation of summaries to support executive decision-making

  • Help organize leadership meetings, company events, and other executive activities

  • Identify opportunities to improve administrative processes and executive efficiency

  • Anticipate needs, resolve issues proactively, and handle sensitive information with discretion

  • Provide additional administrative and operational support as needed

REQUIREMENTS:

  • Bachelor’s degree required

  • 5+ years of experience supporting a senior executive, CEO, President, or other C-suite leader in a fast-paced professional environment

  • Exceptional organizational and time-management skills, with the ability to manage multiple competing priorities

  • Excellent written and verbal communication skills and a polished, professional demeanor

  • Confidence interacting with senior executives, clients, and external stakeholders

  • Proactive, resourceful approach with the ability to work independently and exercise sound judgment

  • Meticulous attention to detail, strong follow-through, and a high degree of discretion

  • Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and familiarity with collaboration and productivity tools

SALARY:

$80–100K (DOE) + Discretionary Performance Bonus + Medical, dental, and vision insurance, with employee-only premiums covered at 100% + HSA and FSA options + 401(k) retirement savings plan + Unlimited PTO + Hybrid schedule

HOURS:

9:00am–5:00pm, with flexibility and responsiveness outside regular hours required

In-office Monday–Thursday in Midtown Manhattan near Grand Central; Friday remote