Executive Assistant to support Real Estate Executive at Boutique Finance Firm in Midtown
Our client, a highly regarded global investment firm, is seeking an experienced and polished Executive Assistant to support a senior executive and his team. This is a fantastic opportunity to partner closely with a highly accomplished investment professional in a fast-paced, sophisticated environment where the EA will serve as a trusted right hand and play an integral role in keeping the entire team organized and operating seamlessly.
The ideal candidate is proactive, polished, and incredibly detail-oriented, with strong judgment and a natural ability to stay one step ahead. This person should enjoy managing complex schedules and extensive global travel, interacting with senior-level clients and investors, and working as part of a collaborative administrative team. The firm offers a collegial, team-oriented culture, excellent benefits and perks, and the opportunity to join a growing business with long-term stability.
RESPONSIBILITIES
• Provide high-level administrative support to a senior executive and broader investment team
• Manage complex and ever-changing calendars, thoughtfully prioritizing meetings and resolving conflicts
• Coordinate extensive domestic and international travel, particularly to Asia, including multi-leg itineraries, hotels, ground transportation, visas, and other logistics
• Prepare detailed travel itineraries and proactively manage last-minute changes across multiple time zones
• Coordinate internal and external meetings with clients, investors, and other senior-level stakeholders
• Serve as a polished and professional point of contact for clients and external relationships
• Prepare and process expense reports and maintain accurate records
• Assist with meeting preparation, materials, conference logistics, and team-related projects
• Anticipate the needs of the executive and team, proactively following up on outstanding items and ensuring nothing falls through the cracks
• Partner with the broader administrative team and provide additional support as the business continues to grow
REQUIREMENTS
• 7+ years of Executive Assistant experience, ideally within financial services or another fast-paced professional environment
• Significant experience supporting senior executives and investment professionals strongly preferred
• Extensive domestic and international travel coordination experience
• Exceptional organizational and calendar management skills with outstanding attention to detail
• Polished written and verbal communication skills with a strong client-service mentality
• Calm, steady demeanor with the ability to navigate changing priorities and high-pressure situations
• Highly proactive and able to anticipate needs without requiring significant direction
• Strong judgment, discretion, and professionalism when handling confidential information
• Collaborative, team-oriented personality with a positive and flexible attitude
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint
SALARY
Up to $175K base + discretionary bonus + excellent benefits and perks, including complimentary daily lunch
HOURS
Monday–Friday, 9am–6pm, primarily onsite in Midtown Manhattan
Flexibility to work from home periodically as schedules and business needs allow
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