Apply to Executive Assistant to Equities MD and Team at Midtown Investment Bank--5x a week in Person
Our client, a leading global financial services firm located in Midtown East, is seeking an experienced Executive Assistant to support two Managing Directors and a broader team of approximately 10 professionals within Equity Capital Markets. This is a high-touch role supporting a busy and dynamic team and requires someone who is highly organized, adaptable, and comfortable working in a fast-paced investment banking environment.
The ideal candidate is a seasoned Executive Assistant who enjoys being an integral part of a team and is skilled at keeping multiple priorities organized and moving forward. The group is personable and collaborative, and they are looking for someone who can bring a strong sense of organization, anticipate needs, and adapt easily as schedules and priorities evolve. There is a significant travel component to the role, including both domestic and international travel, so someone who is particularly strong with complex travel logistics and comfortable navigating changes will do very well here.
RESPONSIBILITIES:
- Provide primary Executive Assistant support to two Managing Directors within Equity Capital Markets
- Provide additional administrative support to a broader team of approximately 10 professionals
- Manage complex and frequently changing calendars, meetings, and appointments
- Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
- Manage travel adjustments and evolving logistics as needed
- Coordinate both commercial and private aviation arrangements
- Coordinate internal and external meetings and conference calls
- Manage expenses and related reporting
- Proactively track schedules, priorities, and upcoming commitments
- Serve as a key point of contact for internal and external stakeholders
- Assist with ad hoc projects and broader team needs
- Handle confidential and sensitive information with discretion
REQUIREMENTS:
- Prior experience as an Executive Assistant or Senior Executive Assistant within investment banking or financial services
- Experience supporting senior investment banking professionals strongly preferred
- Strong calendar management and scheduling skills
- Exceptional domestic and international travel coordination experience
- Comfortable managing complex logistics and adapting quickly when plans change
- Highly organized with exceptional attention to detail and follow-through
- Proactive, resourceful, and solutions-oriented
- Strong written and verbal communication skills
- Polished and professional with strong interpersonal skills
- Comfortable supporting multiple senior professionals and a broader team
- Collaborative, flexible, and willing to jump in wherever needed
- Ability to anticipate needs and bring organization to a fast-moving environment
- Flexibility for occasional after-hours needs, particularly around travel
HOURS & LOCATION:
5x a week in office in Midtown East, New York City. Flexibility for occasional after-hours needs as they arise, particularly around travel. This is not a 24/7 role.
SALARY:
$125–130K base + paid OT + discretionary bonus.