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Apply to Temp to Perm EA at Midtown PE Firm--4x a week in person
Our client, an established lower-middle-market private equity firm, is seeking a polished and highly organized Temp to Perm Executive Assistant to support three senior investment professionals, including the President of Private Equity, a Managing Director, and a Founding Partner. This is a temp-to-perm opportunity starting the second week of September, with the intention of converting the right candidate to a permanent employee. The firm has approximately 40 employees and invests across a portfolio of approximately 13 companies.
This is a traditional Executive Assistant role focused on calendar management, travel, expenses, meeting coordination, and general administrative support. The pace is relatively manageable, but this person will be supporting three senior professionals and will need to be organized, responsive, and comfortable balancing multiple schedules and priorities.
The ideal candidate is polished, personable, and detail-oriented with prior experience supporting senior professionals within financial services. They should genuinely enjoy the EA function, work well as part of a collaborative administrative team, and be interested in finding a stable, long-term home within an established investment firm.
RESPONSIBILITIES:
This is a traditional Executive Assistant role focused on calendar management, travel, expenses, meeting coordination, and general administrative support. The pace is relatively manageable, but this person will be supporting three senior professionals and will need to be organized, responsive, and comfortable balancing multiple schedules and priorities.
The ideal candidate is polished, personable, and detail-oriented with prior experience supporting senior professionals within financial services. They should genuinely enjoy the EA function, work well as part of a collaborative administrative team, and be interested in finding a stable, long-term home within an established investment firm.
RESPONSIBILITIES:
- Provide day-to-day Executive Assistant support to three senior investment professionals
- Manage multiple calendars, including internal and external meetings, appointments, and other business priorities
- Coordinate domestic and international travel in partnership with the firm’s travel agent
- Prepare and process expense reports accurately and efficiently
- Coordinate meetings, reservations, conference calls, and other business logistics
- Manage scheduling conflicts and shifting priorities across multiple executives
- Maintain organized records, correspondence, and administrative materials
- Serve as a professional point of contact for internal and external stakeholders
- Anticipate administrative needs and ensure appropriate follow-through on outstanding items
- Maintain confidential business information with discretion
- Partner closely with other Executive Assistants and employees across the firm to provide seamless coverage
- Assist with ad hoc administrative requests and projects as needed
- 4–7 years of Executive Assistant experience, ideally supporting multiple senior professionals
- Prior experience within private equity, investment management, financial services, or a sophisticated professional services environment strongly preferred
- Strong calendar management, travel coordination, and expense reporting experience
- Demonstrated ability to support multiple executives and effectively prioritize competing requests
- Polished, professional, and discreet
- Warm, personable, and easygoing demeanor
- Strong organizational skills with exceptional attention to detail
- Reliable with excellent follow-through
- Strong written and verbal communication skills
- Team-oriented and low ego with a willingness to collaborate with the broader administrative team
- Looking for a stable, long-term opportunity
- Monday through Thursday, 9:00am–6:00pm with a one-hour lunch
- Midtown Manhattan – 527 Madison Avenue
- Work from home on Fridays
- Summer schedule: work from home on Mondays and Fridays
- Overtime as needed
- Upon conversion: approximately $125K base (DOE) + approximately 15% discretionary bonus + overtime
- Approximately 85% employer-paid healthcare upon conversion
- 401(k) with employer match upon conversion
- Strong overall benefits package upon conversion