Executive Assistant to the CFO of a Global Holding Company

New York, NY

Our client, a global holding company, is seeking an Executive Assistant to the CFO in their corporate headquarters. This highly visible role requires an experienced Executive Assistant who thrives in a fast-paced environment and is accustomed to supporting C-suite executives with complex, ever-changing priorities. The ideal candidate will have 10+ years of executive support experience, exceptional organizational and communication skills, and the ability to exercise sound judgment while maintaining the highest level of confidentiality. This person will serve as a trusted partner to the CFO, collaborating closely with senior leadership, the Executive Leadership Team, Board of Directors, Investor Relations, and key internal and external stakeholders. Experience supporting a CFO within a publicly traded or global organization is highly preferred. This role is 5x days/wk in-office.

RESPONSIBILITIES

Provide high-level executive support to the Chief Financial Officer and assist the Office of the CEO as needed
Manage an extremely complex and dynamic calendar, anticipating scheduling conflicts and prioritizing competing demands
Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, visas, and meeting logistics
Prepare, reconcile, and submit executive expense reports
Monitor and prioritize emails, meeting requests, and executive communications
Draft, edit, and prepare correspondence, presentations, agendas, briefing materials, and meeting packets
Coordinate meetings with the Executive Leadership Team, Board members, investors, external partners, and key internal stakeholders
Support quarterly earnings preparation, Board meetings, investor conferences, analyst meetings, leadership meetings, offsites, and Finance organization events
Track key initiatives, action items, deadlines, and executive priorities across multiple business functions
Partner closely with Executive Assistants across the organization to ensure seamless coordination
Maintain organizational charts, contact lists, confidential files, and departmental information
Coordinate conference rooms, catering, technology support, invoices, memberships, subscriptions, and other administrative requests
Support onboarding logistics for Finance leadership hires
Handle all executive support responsibilities with exceptional professionalism, discretion, and attention to detail

QUALIFICATIONS

10+ years of Executive Assistant experience supporting C-suite executives, preferably a Chief Financial Officer within a publicly traded or global organization
Bachelor's degree preferred
Extensive experience managing complex calendars, international travel, Board-level meetings, and confidential executive communications
Experience supporting Finance, Investor Relations, Accounting, or Corporate functions is highly preferred
Exceptional organizational, interpersonal, written, and verbal communication skills
Ability to anticipate executive needs, proactively solve problems, and manage multiple competing priorities independently
Strong project management skills with excellent follow-through
Proven ability to build relationships across all levels of an organization and work effectively with senior leadership and external stakeholders
Experience working across multiple time zones and international teams
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and Microsoft Copilot
Experience with Concur or similar expense management systems preferred
High level of professionalism, sound judgment, discretion, and confidentiality

SALARY
$(DOE) + Discretionary Bonus + Comprehensive Benefits

HOURS
8:30/9:00 AM – 5:30/6:00 PM + flexibility and availability outside of standard business hours as needed, particularly during quarterly earnings, Board meetings, and other critical business events