Apply to Receptionist/Office Manager/Admin Assistant at Private Investment Firm in Midtown/Downtown Manhattan

Our client, a private investment firm located in Midtown & Downtown Manhattan is seeking an Office Manager/Administrative Assistant/Receptionist to support its team. The successful candidate will perform a variety of administrative functions requiring exceptional attention to detail, sound judgment, and the ability to handle confidential information with discretion. This individual will possess strong initiative, a commitment to delivering the highest quality work product, and the energy and flexibility to succeed in a fast-paced, deadline-driven environment. The ideal candidate will work well in a team setting, represent the Partners and Firm with the utmost professionalism, and be comfortable handling a blend of office management responsibilities, administrative support, and personal assistant duties. This role is 5x days wk in-office. 70% of the time is in their midtown office and 30% of the time is in their downtown office.

RESPONSIBLITIES

Receptionist duties, including greeting and registering guests, booking conference rooms, and managing incoming calls and mail
Tracking inventory and ordering office supplies
Overseeing floor operations, including vendor management and addressing tenant-related issues
Scanning, filing, and maintaining receipts and documents
Creating, organizing, and maintaining physical and digital filing systems
Maintaining Excel schedules related to office operations and management
Assisting with printing and binding presentation materials
Tracking expenses and preparing expense reports
Assisting with calendar management and scheduling
Updating and creating contacts in Outlook
Ordering business gifts, flowers, baby gifts, and handling personal shopping requests for the Managing Partners

QUALIFICATIONS

3-5 years of experience in a high-level, fast-paced, deadline-driven executive environment
Advanced proficiency in Microsoft Office Suite
Excellent organizational skills and strong attention to detail
Proven ability to prioritize a heavy workload and manage multiple competing responsibilities
Strong judgment, professionalism, and discretion when handling confidential information
Team-oriented mindset with a proactive and flexible approach

SALARY
$120-125K + Discretionary Bonus + Benefits

HOURS
8:30am-6/6:30pm