Apply to Executive Assistant to Global Entrepreneur -- NYC

Our client, a boutique investment firm led by a global entrepreneur, is seeking an exceptional Executive Assistant to provide high-level support across a dynamic portfolio of ventures spanning sports, finance, hospitality, and other exciting industries. This is a unique opportunity to work closely with a visionary founder in a fast-paced, entrepreneurial environment while collaborating with a strong internal team that includes other administrative professionals and a Chief of Staff. The ideal candidate will be highly organized, proactive, and polished, with the ability to anticipate needs and seamlessly manage shifting priorities. This role requires someone who thrives in a dynamic setting, enjoys being deeply involved in the day-to-day flow of the business, and can maintain the highest level of discretion and professionalism. The Executive Assistant will play a key role in ensuring the executive’s schedule, travel, and operations run smoothly across multiple ventures.

RESPONSIBILITIES

Provide high-level executive support including heavy calendar management, meeting coordination, and scheduling across multiple time zones
Arrange complex domestic and international travel, including detailed itineraries, logistics, and accommodations
Prepare and process expense reports and track receipts in a timely manner
Coordinate closely with the Chief of Staff and other administrative team members to ensure seamless support
Manage day-to-day communications including phone calls, meeting requests, and correspondence
Assist with personal administrative tasks and projects as needed
Ensure the executive is well-prepared for meetings, events, and travel commitments
Serve as a liaison with internal teams, external partners, and vendors
Help coordinate logistics for meetings, events, and special projects across various business ventures
Maintain the highest level of confidentiality and professionalism in all interactions
Personal work as needed: liaising with family members, booking appointments and reservations, etc.

REQUIREMENTS

5+ years of experience supporting a C-level executive, entrepreneur, or senior leader in a fast-paced environment
Strong experience managing complex calendars, travel arrangements, and expense reporting
Exceptional organizational skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills with a polished and professional demeanor
Highly proactive with strong problem-solving abilities and attention to detail
Comfortable working collaboratively with a team while also operating independently
Ability to handle sensitive and confidential information with discretion
Flexibility to travel and support an executive with a demanding schedule
Proficiency in Microsoft Office and common scheduling/communication platforms

SALARY
$125-175K (DOE) + Bonus

HOURS
9am-6pm + flexibility to be reachable after hours
M-F in office with flexibility to WFH when executive is traveling