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Executive Assistant to CEO of a Commercial Flooring Company in Midtown
New York, NYOur client, a family-owned commercial flooring company with a national presence, is seeking an Executive Assistant to provide high-level administrative support to the CEO. The Executive Assistant will be a true partner to the CEO and also assist in supporting both day-to-day operations and Board-related responsibilities. This role is central to ensuring the efficiency and effectiveness of the executive office, managing complex scheduling, coordinating high-level meetings, and facilitating communication across internal teams, clients, and external stakeholders.
The ideal candidate is highly organized, proactive, and detail-oriented, with the ability to anticipate needs, manage competing priorities, and operate with a high level of discretion. This individual will play an integral role in supporting executive initiatives, special projects, and overall office operations in a fast-paced, hands-on environment.
This role is in office 5 days per week with 24/7 availability as needed.
RESPONSIBILITIES
• Manage CEO calendar, schedule meetings, and coordinate appointments with internal
teams, vendors, and clients.
• Organize and prepare materials for executive meetings, including agendas,
presentations, reports, and minutes.
• Handle on behalf of the CEO all correspondence and communication on behalf of the
executive team, including emails, phone calls, and written communication.
• Compose drafts of routine business correspondence including letters and emails.
• Maintain files and contact databases.
• Review and approve travel expense reports.
• Reconcile company credit cards charges for CEO and management.
• Coordinate travel arrangements, accommodations, and itineraries for executives and
visiting stakeholders.
• Assist with tracking key project deadlines and deliverables, providing follow-ups as
needed.
• Perform special projects as assigned.
• Liaise with vendors, subcontractors, and internal departments to facilitate executive
initiatives.
• Provide support for Board activities.
• Maintain and organize confidential files and corporate records.
• Perform office management tasks such as ordering supplies, coordinating office
maintenance, and managing service providers.
• Coordinate internal and external company events.
REQUIREMENTS
• Bachelor’s degree preferred or equivalent work experience.
• Minimum 5 years of experience supporting executives in a fast-paced environment;
industry experience in construction, flooring, or manufacturing is a plus.
• Strong organizational and time management skills.
• Multi-task oriented
• Excellent written and verbal communication.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Exceptional attention to detail and problem-solving abilities.
• Ability to manage multiple priorities with minimal supervision.
• Ability to work in a fast-paced environment.
• Ability to interact with all levels of personnel.
• Proactive individual and ability to drive coordination of meetings
• Must be flexible, responsive and resourceful
HOURS
8:00/8:30am - 5:00/5:30pm
5 days in office
SALARY + BENEFITS
$100-140K (DOE) + benefits + 401K with 3% match
The ideal candidate is highly organized, proactive, and detail-oriented, with the ability to anticipate needs, manage competing priorities, and operate with a high level of discretion. This individual will play an integral role in supporting executive initiatives, special projects, and overall office operations in a fast-paced, hands-on environment.
This role is in office 5 days per week with 24/7 availability as needed.
RESPONSIBILITIES
• Manage CEO calendar, schedule meetings, and coordinate appointments with internal
teams, vendors, and clients.
• Organize and prepare materials for executive meetings, including agendas,
presentations, reports, and minutes.
• Handle on behalf of the CEO all correspondence and communication on behalf of the
executive team, including emails, phone calls, and written communication.
• Compose drafts of routine business correspondence including letters and emails.
• Maintain files and contact databases.
• Review and approve travel expense reports.
• Reconcile company credit cards charges for CEO and management.
• Coordinate travel arrangements, accommodations, and itineraries for executives and
visiting stakeholders.
• Assist with tracking key project deadlines and deliverables, providing follow-ups as
needed.
• Perform special projects as assigned.
• Liaise with vendors, subcontractors, and internal departments to facilitate executive
initiatives.
• Provide support for Board activities.
• Maintain and organize confidential files and corporate records.
• Perform office management tasks such as ordering supplies, coordinating office
maintenance, and managing service providers.
• Coordinate internal and external company events.
REQUIREMENTS
• Bachelor’s degree preferred or equivalent work experience.
• Minimum 5 years of experience supporting executives in a fast-paced environment;
industry experience in construction, flooring, or manufacturing is a plus.
• Strong organizational and time management skills.
• Multi-task oriented
• Excellent written and verbal communication.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Exceptional attention to detail and problem-solving abilities.
• Ability to manage multiple priorities with minimal supervision.
• Ability to work in a fast-paced environment.
• Ability to interact with all levels of personnel.
• Proactive individual and ability to drive coordination of meetings
• Must be flexible, responsive and resourceful
HOURS
8:00/8:30am - 5:00/5:30pm
5 days in office
SALARY + BENEFITS
$100-140K (DOE) + benefits + 401K with 3% match