Our client, a family office in Midtown West is looking to hire a Receptionist to be the face of their firm and support the office as a whole. This is a fantastic opportunity to work at an incredible firm and work closely with a collaborative team. The ideal candidate will have at least 2-4 years of admin experience in a corporate setting. Candidate must be articulate, polished and poised and have a "nothing is beneath me" attitude. This role is 5x days a week in-office.

RESPONSIBILITIES: 

• Function as the firm's receptionist 
• Answer phones, route calls, take and relay messages as needed
• Tidy and maintain reception area 
• Process outgoing mail and distribute incoming mail 
• Check Faxes daily 
• Draft and sending memos to staff 
• Operate office equipment such as fax machines, copiers and postage 
• Process outgoing and receive incoming courier packages (FedEx, messenger service)
• Monitor visitor access and issue passes when required 
• Greet and assist guests, announcing to appropriate personnel 
• Manage the firm wide calendar 
• Manage meeting room bookings
• Set up and clean up of meeting rooms 
• Manage all catering 
• Maintain master phone list
• Format press releases, distribute to newswires and staff 
• Office and kitchen supply maintenance with inventory and unpacking 
• Ad hoc projects as needed 

REQUIREMENTS:

• A minimum of 3-5 years of relevant administrative experience
• Strong verbal communication skills
• Excellent professional demeanor with the ability to work with a wide range of levels and management
• Keen attention to detail
• Must possess strong organizational skills
• Ability to multi-task and shift direction easily
• Team player, self-starter
• Strong proficiency with Microsoft Office Applications

SALARY:
$90-100K + OT + Bonus + Benefits  
 
HOURS:
9am-5:30pm. Monday-Friday in-office