Our client, a boutique leading private capital solutions group, is looking to hire an involved Executive Assistant, to provide support to a Partner and light assistance to members of their team, when needed.  The successful candidate will have 5+ years of experience, be flexible, and have the ability to multi-task with ease. They will be a self-starter, possess confidence, and a positive attitude. Strong attention to detail and a hardworking mentality is a must. This is an excellent opportunity to join a tight-knit, dynamic group!

RESPONSIBILITIES:

• Schedule meetings across multiple time zones, ensuring efficiency and minimal conflict
• Manage calendars, with heavy scheduling and rescheduling
• Screen and prioritize emails, calls, and requests
• Heavy domestic and international travel coordination including private and commercial
• Coordinate, prepare and distribute meeting materials (agendas, presentations, briefing notes)
• Conduct research, pull information, prepare briefing notes
• Liaise with external stakeholders
• Assist with management of budgets and execute expenses
• Coordinate event planning for events, conferences and team off-sites
• Assist in administrative aspects of Roadshows 
• Support with office operations (supplies, vendors, facilities as needed)
• Ad hoc assignments as needed

REQUIREMENTS:

• 5+ years of administrative experience, supporting teams or high-profile clients in a professional setting. Within finance or sales, and roadshow coordination, is a huge plus!
• Highly organized – ability to juggle competing priorities and keep multiple moving pieces on track
• Excellent time management and multi-tasking skills
• Ability to effectively and extensively interact with all levels of senior ranking officers
• A calm and flexible approach to handling pressure and ever-changing needs
• Resourceful, ambitious and proactive
• Creative problem solver and team player
• Advanced working knowledge of Microsoft Office Suite
• Bachelor’s Degree preferred

SALARY
$135-$165K (DOE) + Discretionary Bonus Opportunity + Benefits + 401K + Perks

HOURS
8am-4/5pm (DOE) + Flexibility if needed. This role is in the office 3-4x a week (based on business needs) / WFH 1-2x a week.