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Jr. Executive Assistant to Support CEO of Midtown Hedge Fund
New York, NYOur client, a leading boutique hedge fund, is seeking a smart, nimble, and highly detail-oriented Jr. Executive Assistant to support the Chief Executive Officer and his family. This is a high-touch, deeply involved role that blends traditional C-suite support with personal assistance, household management, philanthropic coordination, and oversight of the family’s art collection.
The ideal candidate brings 2–5 years of EA/PA or administrative experience, strong academic credentials, exceptional judgment, and a calm, composed demeanor paired with a highly precise, detail-driven work style. This role requires someone who is intellectually sharp, proactive, resourceful, and comfortable creating order and structure in a fast-paced, high-expectation environment. You will serve as a trusted right hand to the CEO—managing complex workflows, sensitive personal matters, and ensuring seamless support across all aspects of his business and personal life.
RESPONSIBILITIES:
Executive Support to the CEO:
REQUIREMENTS:
HOURS:
Full-time, 5 days per week onsite in the New York office; flexibility required for occasional after-hours needs.
SALARY:
$100K–$150K base + discretionary bonus + excellent benefits
WHY THIS IS AN EXCITING OPPORTUNITY:
This is a rare opportunity to partner directly with the CEO of a prominent hedge fund while gaining exposure to philanthropy, art management, and UHNW family operations. For a bright, polished, and ambitious EA, this role offers meaningful responsibility, deep trust, and the chance to become an indispensable member of the CEO’s inner support team.
#IND2
The ideal candidate brings 2–5 years of EA/PA or administrative experience, strong academic credentials, exceptional judgment, and a calm, composed demeanor paired with a highly precise, detail-driven work style. This role requires someone who is intellectually sharp, proactive, resourceful, and comfortable creating order and structure in a fast-paced, high-expectation environment. You will serve as a trusted right hand to the CEO—managing complex workflows, sensitive personal matters, and ensuring seamless support across all aspects of his business and personal life.
Executive Support to the CEO:
- Manage the CEO’s complex calendar, priorities, and daily workflow.
- Coordinate domestic and international travel, preparing detailed itineraries and ensuring seamless logistics.
- Serve as a primary liaison for internal and external stakeholders.
- Anticipate needs proactively, staying several steps ahead of the CEO at all times.
- Provide direct PA support to the CEO and his wife, including scheduling, appointments, errands, gifting, and vendor coordination.
- Liaise with household staff, family office partners, and external vendors to maintain smooth personal and home operations.
- Manage insurance renewals, household contracts, purchasing, inventory, and organizational systems.
- Support the family’s philanthropic and foundation commitments, including scheduling, documentation, research, and follow-up.
- Coordinate communication with foundation staff, board members, and external partners.
- Assist with purchasing, cataloging, and maintaining records related to the family’s art collection.
- Coordinate logistics, transportation, storage, insurance, and appraisals.
- Maintain meticulous inventories and ensure accuracy across all art-related documentation.
- Build structure in areas where processes are not yet established; streamline workflows and enhance overall efficiency.
- Triage and resolve time-sensitive issues with discretion and sound judgment.
- Remain flexible, steady, and solution-oriented, stepping into whatever is needed—large or small.
- Bachelor’s degree required; strong academic background preferred.
- 2–5 years of EA/PA or administrative experience supporting a senior executive or UHNW family.
- Highly intelligent, polished, and capable of independent problem-solving.
- Extraordinary attention to detail and a proactive, anticipatory approach.
- Strong communication skills and ability to build trust quickly with the CEO, his family, staff, and external partners.
- Comfortable balancing high-level executive support with hands-on personal responsibilities.
- Discreet, professional, emotionally intelligent, and able to maintain strict confidentiality.
- Experience with art collections, insurance, foundations, or UHNW operations is a strong plus.
- Able to remain calm and composed in a fast-paced, high-expectation environment.
Full-time, 5 days per week onsite in the New York office; flexibility required for occasional after-hours needs.
SALARY:
$100K–$150K base + discretionary bonus + excellent benefits
This is a rare opportunity to partner directly with the CEO of a prominent hedge fund while gaining exposure to philanthropy, art management, and UHNW family operations. For a bright, polished, and ambitious EA, this role offers meaningful responsibility, deep trust, and the chance to become an indispensable member of the CEO’s inner support team.
#IND2