Our client, a global investment firm, is looking for an EA/OM in San Francisco. This role will help support a top executive and team, working cross functionally. The successful candidate will be organized, collaborative and an excellent multitasker with exceptional follow-through. They will possess strong verbal and communication skills, be resourceful, flexible and professional. This is a fast-paced, high-ownership role. 

RESPONSIBILITIES:

• Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
• Maintain schedules and heavy calendars
• Prepare and submit expenses reports
• Screen and forward calls, provide information, take messages 
• Prepare and manage correspondence, reports and documents
• Track meetings, contacts and projects
• Work with IT Provider to coordinate issues, needs, etc.
• Provide internal and external meeting support preparation
• Inventory, ordering and stocking of office supplies 
• Handle the in and outgoing mail
• Coordinate with a variety of external parties
• Ongoing ad hoc projects and assignments as requested

REQUIREMENTS:

• 5-10 years of administrative experience in a fast-paced environment - out of an investment firm is highly preferred
• Ability to handle confidential materials and information in a discreet and professional manner
• Excellent communication skills – phone / email; exceptional organizational and multi-tasking skills.
• Proactive, motivated and “can do” attitude
• Ability to remain calm and composed during demanding periods
• Committed, mature and hard-working
• Proficient in Microsoft Office Suite

SALARY
$110-$125K (DOE) + Excellent package
 
HOURS
8:30/9am-5:30/6pm + flexibility as needed




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