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High-Level Floater to support Executive Office at Global Hedge Fund
New York, NYOur client, a global hedge fund, is seeking a highly skilled and adaptable Floater to support the firm’s Executive Office. This role requires a polished, proactive individual who can seamlessly step into different desks, supporting senior executives and their teams with precision and discretion. The ideal candidate will have experience in a fast-paced, high-pressure environment and the ability to quickly adapt to changing priorities. This is a unique opportunity to work at the highest levels of the organization, gaining broad exposure across teams while providing critical administrative support.
RESPONSIBILITIES
REQUIREMENTS
SALARY
$115-125K base + discretionary bonus
HOURS
8:30am-5:30pm, onsite 5 days per week
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- Provide seamless coverage for senior executives and their teams, often on short notice, ensuring uninterrupted workflow across the Executive Office
- Manage demanding calendars with frequent changes, coordinating across multiple time zones and balancing complex scheduling priorities
- Arrange detailed international and domestic travel itineraries, including flights, hotels, ground transportation, and logistics, ensuring efficiency and comfort
- Prepare executives for meetings by compiling agendas, briefing materials, and follow-up documentation
- Process and reconcile expense reports with accuracy and timeliness
- Coordinate and support internal and external meetings, presentations, and events, ensuring flawless execution
- Act as a trusted liaison between executives, their teams, and external stakeholders, always representing the firm with professionalism and discretion
- Provide back-up support across administrative staff, stepping into roles as needed and learning quickly to ensure consistency of service
- Assist with ad hoc projects, including research, data preparation, and document creation in PowerPoint and Excel
- Anticipate needs and proactively resolve scheduling or logistical conflicts before they arise
- Minimum of 4+ years of administrative experience, preferably in financial services or another high-intensity corporate environment
- Bachelor’s degree strongly preferred
- Proven ability to support C-suite or senior executives with discretion, professionalism, and judgment
- Exceptional organizational skills with the ability to prioritize multiple demands in a fast-paced setting
- Strong written and verbal communication skills, with polish and poise in client-facing interactions
- High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience arranging complex international and domestic travel for executives
- Team player with the flexibility and adaptability to provide coverage across different desks and working styles
- Resourceful, proactive, and solution-oriented, with the ability to anticipate needs and act with initiative
$115-125K base + discretionary bonus
8:30am-5:30pm, onsite 5 days per week
#IND1