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Our client, a growing private equity firm, is seeking a highly capable and resourceful Administrative Assistant to support two Partners on their Deal team. This is a unique opportunity to join a boutique, community-oriented office where collaboration, professionalism, and drive are valued at every level. The ideal candidate will bring 5+ years of administrative experience, a proactive mindset, and the ability to stay two steps ahead in a fast-moving environment. A strong attention to detail, polished communication skills, and a confident, forward-thinking approach are essential to thriving in this role.
RESPONSIBILITIES
REQUIREMENTS
SALARY
$125–140K base + discretionary bonus + excellent benefits
HOURS
8:30am–5:30/6:00pm, with flexibility as needed
5 days a week onsite
Executive Assistant to support 2 Partners on Deal Team at fast-growing PE firm
New York, New York- Answer and screen incoming calls with professionalism
- Manage complex and demanding calendars, prioritizing conflicts with sound judgment
- Schedule and coordinate internal and external meetings, conference calls, and conference room logistics
- Ensure Partners are fully prepared with materials and briefings ahead of meetings
- Arrange seamless domestic and international travel, including flights, accommodations, car services, and dining reservations
- Process monthly expense reports accurately and in a timely manner
- Maintain and update contacts in Salesforce, ensuring accuracy and organization
- Provide back-up support to the Investor Relations team when needed
- Uphold the highest level of discretion and confidentiality at all times
- Minimum of 5 years of administrative experience in a corporate environment (ideally finance)
- Bachelor’s degree required
- Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
- Exceptional organizational skills and keen attention to detail
- Clear, confident written and verbal communication skills
- Ability to thrive under pressure and manage multiple priorities in a fast-paced setting
- Punctual, dependable, and highly professional with a polished demeanor
- Self-starter with strong initiative, ownership of responsibilities, and the ability to work both independently and collaboratively
- Poised, tactful, and adaptable to changing priorities
$125–140K base + discretionary bonus + excellent benefits
8:30am–5:30/6:00pm, with flexibility as needed
5 days a week onsite