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2nd Executive Assistant to CEO of Midtown Hedge Fund (In office 5x a week)
New York, New YorkOur client, a leading quantitative investment firm, is seeking a smart, nimble, and highly detail-oriented Executive Assistant to serve as the second EA to the Chief Executive Officer. This role will work hand-in-hand with the CEO’s long-tenured Lead EA (nearly five years in seat), providing seamless support across business and personal matters. The position is best suited to someone with 1–5 years of administrative experience who is eager, resourceful, and ready to step into a dynamic, high-touch environment.
The CEO is based in California and travels weekly, with one week each month spent in New York. This EA will be onsite full-time when the CEO or Lead EA are in the NYC office, ensuring continuity of coverage. The ideal candidate brings a laid-back demeanor while maintaining a type-A, detail-driven work style—able to remain calm, flexible, and personable while operating at the highest level of precision.
This is a high-exposure opportunity for a young, smart, and ambitious EA who is comfortable balancing EA and PA responsibilities, including occasional “odd jobs” outside of traditional support. The right candidate must be available 24/7 on evenings and weekends, and comfortable stepping in whenever needed.
RESPONSIBILITIES:
REQUIREMENTS:
HOURS:
In-office five days per week (or when CEO/Lead EA are in office). Flexibility required to match executive travel and business needs.
SALARY & BENEFITS:
The CEO is based in California and travels weekly, with one week each month spent in New York. This EA will be onsite full-time when the CEO or Lead EA are in the NYC office, ensuring continuity of coverage. The ideal candidate brings a laid-back demeanor while maintaining a type-A, detail-driven work style—able to remain calm, flexible, and personable while operating at the highest level of precision.
This is a high-exposure opportunity for a young, smart, and ambitious EA who is comfortable balancing EA and PA responsibilities, including occasional “odd jobs” outside of traditional support. The right candidate must be available 24/7 on evenings and weekends, and comfortable stepping in whenever needed.
- Provide comprehensive administrative and personal support to the CEO in partnership with the Lead EA.
- Manage scheduling, travel coordination (domestic and international), and meeting logistics with impeccable attention to detail.
- Serve as a point of contact for internal and external stakeholders, ensuring seamless communication.
- Support both business and personal tasks as needed, including ad hoc errands and projects.
- Anticipate needs proactively, staying several steps ahead of the CEO and Lead EA.
- Ensure continuity of coverage during evenings, weekends, and travel periods.
- Partner closely with the Lead EA to align on priorities and provide seamless, “one-team” support.
- 1–5 years of administrative experience, ideally supporting a senior executive in a fast-paced environment.
- Laid-back, personable demeanor paired with a type-A, detail-oriented work ethic.
- Highly organized, proactive, and adaptable to shifting priorities.
- Smart, resourceful, and comfortable with both EA and PA responsibilities.
- Strong communication skills, discretion, and ability to build trust quickly.
- Availability 24/7, including evenings and weekends.
- Bachelor’s degree preferred.
In-office five days per week (or when CEO/Lead EA are in office). Flexibility required to match executive travel and business needs.
- $90K–$130K base + discretionary bonus, plus a comprehensive benefits package including:
- 100% covered Health, Dental, and Vision
- 401K match
- Gym reimbursement up to $2K annually
- Monthly cell phone reimbursement
- 4 weeks’ vacation
- And more!