Our client, a high profile, venture-backed start-up, located in San Francisco, is looking for an EA/ Office Operations/ Catch-all to join their fast-growing team.  You'll support the CEO/ Co-Founder and help to improve and build office operations. The successful candidate will be organized, collaborative and an excellent multitasker with exceptional follow-through. They will possess strong verbal and communication skills, be resourceful, flexible and professional. This is a fast-paced, high-ownership role.
 

RESPONSIBILITIES

• Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
• Maintain schedules and heavy calendars
• Prepare and submit expenses reports
• Screen and forward calls, provide information, take messages 
• Prepare and manage correspondence, reports and documents
• Track meetings, contacts and projects
• Work with IT Provider to coordinate issues, needs, equipment ordering, etc.
• Assist with operation and process improvement
• Coordinate with Head of Talent for staff onboarding and offboarding process
• Provide internal and external meeting support preparation
• Coordinate with investors and board as needed and as directed to by CEO
• Weekly inventory, ordering and stocking of office supplies 
• Handle the in and outgoing mail, as well as receiving packages and transmitting them promptly to the correct individual
• Assist with preparation of presentation materials
• Coordinate with a variety of external parties
• Plan team events, e.g., lunches, happy hours, etc.
• Ongoing ad hoc projects and assignments as requested

 

REQUIREMENTS

• 3-7+ years of administrative and or operational experience in a VERY fast-paced environment
• High bar for quality and attention to detail
• Excellent at execution and owning outcomes
• Analytical and intellectually curious
• Thrive in ambiguity and move fast
• Experience working in a start-up or in tech highly preferred
• Ability to handle confidential materials and information in a discreet and professional manner
• Excellent communication skills – phone / email; exceptional organizational and multi-tasking skills
• True team player; proactive, motivated and “can do” attitude
• Ability to remain calm and composed during demanding periods
• Committed, mature and hard-working
• Proficient in Microsoft Office Suite, Google Suite and Slack

 

SALARY
$100-$125K (DOE) + Benefits
 

HOURS
8:30/9am-5/5:30pm (DOE) + Flexibility if needed






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