Our client, a growing Venture Capital firm, is seeking an Executive Assistant / Office Manager to play a critical dual role: providing seamless executive support to senior leadership while ensuring smooth day-to-day office operations. This is a fantastic opportunity for a candidate with 3–5 years of administrative and office management experience to step into a high-visibility position at a dynamic, expanding firm. The successful candidate must bring polish, professionalism, and the highest level of discretion, along with a proactive, hands-on approach and positive energy.

RESPONSIBILITIES:
Executive Support

• Manage complex calendars across time zones, scheduling internal and external meetings

• Coordinate domestic and international travel (flights, hotels, cars, itineraries)

• Prepare meeting materials, presentations, and correspondence

• Process expenses and reimbursements

• Act as liaison with internal stakeholders, investors, and external partners

Office Management

• Cover the front desk in a quiet office with few visitors; greet and assist guests as needed

• Oversee conference room scheduling, catering, and onsite meetings/events (including investor days and partner meetings)

• Manage office vendors, supplies, mail, deliveries, and overall upkeep of space and pantries

• Partner with IT and building management to resolve facilities issues

Firm & Team Support

• Track PTO in vacation system and maintain staff contact lists/group calendars

• Handle registrations and logistics for conferences and industry events

• Support onboarding of new hires and assist HR/operations with ad hoc projects

• Collaborate with other admins to ensure seamless team support

REQUIREMENTS:

• 3–5 years of combined Executive Assistant and/or Office Manager experience (finance, professional services, or VC/PE strongly preferred)

• Strong organizational skills with ability to prioritize and manage competing demands

• Polished written and verbal communication skills; professional presence with senior stakeholders

• High level of discretion and judgment in handling confidential information

• Tech-savvy and detail-oriented, with a “no task too big or small” attitude

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

SALARY:
$85,000–$110,000 base salary (DOE) + discretionary bonus
Comprehensive benefits package (health, dental, vision)
Generous PTO and firm perks
Summer Fridays offered

HOURS:
9:00am–5:00pm daily; Summer Fridays offered

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