Our client, a highly reputable asset management firm, is looking to hire an Office Assistant for their West Palm Beach office. In this role, the candidate will play a crucial role in ensuring the smooth and efficient daily operations of the office. Candidate will be responsible for a wide range of administrative tasks, office management, and providing support to various departments. The ideal candidate will be proactive, detail-oriented, and capable of multitasking in a fast-paced environment with a can-do, flexible attitude. This role is in the office five days a week.

RESPONSIBILITIES:

• Maintain a clean and organized office environment.
• Manage office supplies and equipment, ensuring adequate stock levels.
• Oversee office maintenance, including liaising with vendors and service providers.
• Assist executives and team members with scheduling, travel arrangements, and expense reports.
• Manage incoming calls and emails, redirecting them as appropriate.
• Prepare and proofread documents, reports, and presentations.
• Process invoices, expense reports, and purchase orders.
• Schedule meetings, conferences, and appointments.
• Arrange catering, meeting rooms, and audiovisual equipment for events.
• Prepare meeting agendas and take minutes when necessary.
• Greet visitors, clients, and guests in a professional and welcoming manner.
• Ensure a positive experience for guests, including offering refreshments.
• Handle incoming and outgoing mail and packages.
• Maintain contact lists and directories.
• Manage internal communications, announcements, and memos.
• Ad hoc office errands and other assignments as needed. 

RESPONSBILIITES:

• 2-3+ years experience as an office manager, administrative assistant, or a similar / related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Discretion and the ability to handle sensitive information confidentially
• Bachelor's degree preferred but not required.

SALARY
$80-$90K + FULLY covered benefits + Discretionary Bonus Opportunity + 401K / match + Excellent perks!

HOURS
8:30am-5:30pm (DOE) + flexibility if needed 


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