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Ongoing Temp EA Floater at Global Investment Bank in Midtown
New York, New YorkOur client, a Global Investment Bank, is seeking to hire a Temp Executive Assistant Floater. This position requires a versatile individual who can provide coverage to various roles within the company (C-suite Executive Assistants, Executive Assistants, Administrative Assistants, Reception, etc.). Floaters regularly maintain expenses for around 1-15 bankers, while providing short and long-term coverage to members of the company (i.e., assistants who may be on vacation, sick or on extended longer-term leaves). This is a great opportunity to assist a dynamic, high-energy quickly growing firm. The successful candidate will be eager to roll up their sleeves and be flexible. Strong attention to detail and a hardworking mentality is a must. This role is in the office 5x a week.
RESPONSIBILITIES
$45-47/hour DOE + Paid OT + perks
HOURS
Hours vary based on assignment. This role is 5x days week in-office
RESPONSIBILITIES
- Anticipate and resolve potential scheduling / logistical conflicts with an appropriate sense of urgency and professionalism
- Prepare and process expense reports for up to15 bankers utilizing Workday Expense Reporting
- Maintaining banker calendars and responding quickly/accurately to email correspondence
- Scheduling meetings for individual bankers, as well as team of bankers
- Booking travel/transportation, conference rooms, hotel stays, and other logistics related to travel
- Ability to liaise frequently with other departments within the firm to coordinate conference calls, meetings as well as troubleshoot daily issues for team that is being supported
- Excellent communication skills and ability to develop strong working rapport with employees at all levels of the firm
- Provide additional administrative support including copying, filing, scanning, printing, preparing materials for internal meetings, setting up video conferences, booking conference rooms, ordering food/drinks, etc.
- Supporting a wide variety of employees and departments depending on current assignment/placement
- Participate in various ad-hoc projects and perform other duties as assigned
- 3-5+ years of executive or administrative assistant experience
- A professional demeanor, ability to be flexible/adaptable and "go with the flow" while dealing with various personalities and levels of seniority
- Punctual, organized and extremely detail-oriented
- Superior communication skills, both verbal and written
- Strong team player, detail-oriented and highly motivated
- Proficiency in Microsoft Office (especially Outlook, Excel, PowerPoint and Word)
$45-47/hour DOE + Paid OT + perks
HOURS
Hours vary based on assignment. This role is 5x days week in-office