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Executive Assistant at growing global investment firm in NYC
New York, NYOur client, a growing global investment firm is looking for an experienced Executive Assistant to support a team of Investor Partners at their NYC office. The ideal candidate is a team player with the ability to multi-task and make decisions in a fast-paced environment, demonstrating a sense of urgency and attention to detail across all tasks. This position will provide high-level EA support including traditional duties such as calendar, travel, expenses, ad hoc projects and more. The successful candidate will have at least 5+ years of corporate admin experience and will have stellar computer and interpersonal skills. This role is hybrid 4 days on-site.
RESPONSIBLITIES
REQUIREMENTS
$110-115K base (DOE) + paid OT + discretionary bonus opportunity + benefits + perks
HOURS
8:30am – 5:30pm
4x a week on-site
RESPONSIBLITIES
- Managing calendars and scheduling; working heavily with other EAs to coordinate internal and external meetings
- Coordinating domestic and international travel
- Handling data entry and reporting as needed via internal systems
- Tracking and organizing monthly expenses
- Supporting Senior Leaders / Department involvement in initiatives to improve client service
- Facilitating / preparing agenda and materials for Senior Leader-led internal meetings and various committees and forums regarding client coverage
- Collaborating with managers and Senior Leaders to identify improvement areas and implement best practices
- Completing ad-hoc projects as assigned on behalf of Senior Leaders / department
- Providing administrative backup support to the Executive Assistant Team including support to the Executive level offices as needed
REQUIREMENTS
- Bachelor’s degree required
- Minimum of 5 years’ experience in an administrative role
- Excellent computer skills, familiarity with Microsoft Office suite, previous experience using a CRM program a plus
- Strong organizational skills and the ability to produce work that is thorough, meticulous and highly accurate
- Friendly, upbeat, pleasant demeanor
- Excellent verbal and written communication skills
- Experience booking complex, global travel
- Knows when to ask questions with a heightened sense of urgency and the ability to maintain confidentiality in all aspects of job responsibilities
- Proactive problem-solving abilities
- A “no task is too small” attitude
- Ability to handle changing demands in fast-paced environment with strong multi-tasking skills
- Ability to take initiative and work independently while demonstrating strong teamwork
$110-115K base (DOE) + paid OT + discretionary bonus opportunity + benefits + perks
HOURS
8:30am – 5:30pm
4x a week on-site