Our client, an Asset Management Firm in Midtown Manhattan is looking to hire a TTP Receptionist/Event coordinator to work in their beautiful New York office. The successful candidate will have at least 2+ years of experience as a Receptionist and/or administrative role, preferably within the financial sector, have a team-player mentality with a "no-job-beneath-me" attitude, and be well spoken. The successful candidate will be smart, engaging and have a knack for the details! This role is in office 5x a week. This role will not lead to growth outside of this role. The ideal candidate will love being a receptionist and want to stay in this seat for the long-term. This role is 5x days a week in-office.

RESPONSIBILITIES

• Answering incoming calls and directing them to the appropriate person
• Greeting and attending to visitors
• Booking  and managing conference rooms and calendars
• Scheduling guest offices for personnel traveling from other offices and clearing visitors through building security
• Managing reception relief monthly schedules
• Maintaining and updating the reception binder
• Coordinate and manage in office events 
• Creating, scheduling and managing food orders
• Updating floor maps
• Updating and replacing internal phone lists in common areas
• Handling the general upkeep and tidiness of the reception area
• Performing other administrative duties as needed, which include creating basic documents on MS Word, Excel, PowerPoint, Publisher and Adobe Photoshop

 

REQUIREMENTS

• Minimum two+ years of experience as a Receptionist or a community manager at a co-working space 
• Background in event planning to include, but not limited to, establishing and maintaining vendor relationships, knowledge of food and restaurant industry related to pricing
• Strong negotiation skills with the ability to be fair
• Proven ability to manage tasks with competing priorities and deadlines
• Excellent interpersonal, verbal and written communication skills
• Outstanding organizational skills with a strong attention-to-detail
• Self-starter with a proven ability to take initiative, ownership and possess a strong work ethic
• Possess a willingness to help and outstanding customer service and hospitality skills
• Team-oriented with strong integrity and professionalism
• Must be able to handle highly confidential situations with professionalism and tact

 
SALARY
Up to $95K on a base + discretionary bonus + amazing benefits 
 
HOURS
8:00am – 4:00 pm + flexibility for OT, as needed

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