Our client, a leading food producer, located in Midtown, is seeking an Office Manager / Administrative Assistant, to play a crucial role in supporting the CEO to maximize effectiveness in all aspects of the company and ensuring the efficient operation of their dynamic and growing organization. Ideal candidate is a professional with prior experience who can take ownership of administrative and organizational tasks and work independently within an entrepreneurial environment. This role requires a can-do attitude, independent decision making, developing strong relationships across the company, and a comfort in working with senior management to execute on the delivery of both day-to-day priorities and longer-term goals and projects.


RESPONSIBILITIES:

Office Management:

• Manage new office by manning reception area and accepting deliveries, answering phone calls
• Setting up new office and keeping office supplies and pantry stocked and manage in-person meetings
• Maintaining a tidy kitchen area and conference rooms after meetings
• Scheduling meetings and appointments within the office
• Maintaining the office condition and arranging necessary repairs
• Coordinate with IT department on all office equipment repairs and orders, as needed
• Assist with all office-based employees day-to-day business needs, such as mailing, copying, FedEx, etc.
• Greeting guests and providing general support to visitors

Administrative Support:

• Support the CEO’s management of calendar, appointments, and travel arrangements as needed
• Coordinate Executive meetings, conferences, and events, both internal and external
• Design, prepare and review documents, reports, and presentations
• Execute expense reports
• Ad hoc projects as requested
• Manage centralized accounts for all employees (Zoom, etc.) as needed
• Order employee recognition and life event gifts
• Send employee birthday emails
• Assist Human Resources and other departments as needed

Personal Assistant Duties:

• Occasional personal assistant duties as needed.


REQUIREMENTS:

5-7+ years prior experience in a similar role.
Expertise in MS Office, Dropbox, Google Drive suite, and other relevant software
Attention to detail and problem-solving skills
Ability to prioritize tasks
Excellent written and verbal communication
Ability to work independently and take ownership of tasks
Ability to work with a variety of personalities and communicate with them on a personal level as well as a professional level.
Maintain confidentiality and handle sensitive information with discretion.
Flexibility to assist with personal tasks as needed.
Flexibility to be involved in a wide variety of tasks (ad-hoc projects or business demands which arise)


SALARY:
$95-$110K (DOE), 401(k) matching, medical/dental/vision insurance, discretionary bonus opportunity, great PTO

HOURS:
8:30am-5/5:30pm (DOE) + Flexibility as needed




#IND1