View all jobs
Executive Assistant to a Co-President at Real Estate Investment Firm in Midtown
NY, NYOur client, a Real Estate Investment Firm in Midtown is looking to hire a star Executive Assistant to support a Co-President of the firm. The successful candidate must be well spoken, skilled, have the ability to think and operate strategically and be highly proactive. The position requires a minimum of 3-4 years of admin assistant experience. The candidate must be a strong communicator, proactive and hardworking. Ideally this person will be out of finance at another fund. This role is 4x days a week in-office and 1x (Friday) remote. With the idea that the role is hybrid, this candidate must be available any day if there is a meeting onsite that they need to be present for.
RESPONSIBILITIES
REQUIREMENTS
SALARY
$115-120K + Discretionary Bonus + Great Benefits
HOURS
9am-6:00pm + flexibility for minimal OT as needed
#IND1
RESPONSIBILITIES
- Provide administrative support to Co-President of firm
- Maintain heavy, complex and frequently changing calendar
- Coordinate all aspects of business related meetings and conference calls
- Handle all confidential business matters and work independently on special assignments
- Answer and screen incoming phone calls, place calls as directed, dial into conference calls/zooms
- Organize and coordinate full travel arrangements for business travel (both domestic and international, private and commercial) – including lodging, commercial flights, charter air, ground transportation, tours, dining reservations, special activities, COVID-19 testing and requisite paperwork
- Oversee special projects for Co-principal
- Cover front desk/and back up other EA as needed (on vacations, etc.)
- Anticipate needs and plan accordingly for them
REQUIREMENTS
- Min 3-4 years of support experience
- Strong sense of judgement
- Ability to work collaboratively on team of admins to support Co-President and NY office
- Very proactive and thorough approach
- Detail-oriented, organized, and quick-witted
- Ability and willingness to take initiative with limited direction / feedback
- Exhibits utmost professionalism and discretion
- Ability to interact with variety of people
- Exceedingly flexible and able to prioritize in fast-paced/high-pressure environment
- Demonstrated proactive approaches to problem-solving with strong decision-making capacity
- Bachelor’s degree preferred
SALARY
$115-120K + Discretionary Bonus + Great Benefits
HOURS
9am-6:00pm + flexibility for minimal OT as needed
#IND1