Administrative Receptionist/Office Coordinator at Family Owned Real Estate Firm in Midtown
New York, New York
Our client, a family owned and operated Real Estate Firm (located in Midtown) is seeking a rockstar receptionist/office coordinator to support their office as the main point of contact for guests and staff and to maintain their office space. This role is meaty and will also have opportunities for rapid growth (including social media/marketing and graphic design projects). The team is full of energetic, brilliant and talented people who love what they do and are excited about what they are building together. The ideal candidate is someone who would thrive being the face of the office, creating a welcoming environment and helping out with anything and everything. This is a great role for a candidate who no job is too big or too small and for someone who is excited to get involved. Our client is flexible with regards to the candidate’s industry experience as long as they have developed strong administrative skills and a ‘roll up your sleeves’ mentality. Candidate must be a true team player. This role is in office 4x in office and wfh on Fridays.
RESPSONSIBILITIES:
Warmly welcome and greet all visitors, clients, and partners, ensuring they have a seamless and enjoyable experience upon arrival
Provide a best-in-class office experience to our employees and guests
Ordering office and cleaning supplies, snacks, drinks, and ensure the pantry is stocked
Work with vendors to ensure the kitchen and common spaces are tidy
Ensure desks are tidy, conference rooms are left up to our standard, and that they are collectively maintaining a clean and professional kitchen and common space
Coordinate weekly lunches for the team
Serve as the IT point of contact; liaise with IT vendor, help streamline tools used across the firm, order related supplies and assist with troubleshooting needs
Assist with employee onboarding and offboarding end-to-end (e.g. set up with Zoom, familiarize with the office, etc.)
Manage calendar invites and plan in-house and off-site activities, including but not limited to: team offsites, employee happy hours, culture building events, etc
Be the main point of contact to the building facilities management team
Social Media and marketing ad hoc projects
Graphic design and website maintenance ad hoc projects
Backing up other admin assistants as needed
Ad hoc duties and special projects as assigned
REQUIREMENTS:
The successful candidate should have at least 1-2 years of applicable administrative orhospitality experience, a great work ethic, a positive attitude, a service mindset, and a can-do approach
Hospitality obsessed
You are proactive and are able to think on your feet to creatively problem solve
Ability to be discreet with sensitive or confidential information
Proficient in Google & MS Office suites
Impeccable communication skills, organized and detail oriented
Ability to work in a team environment or independently
A friendly and "nothing is beneath me" attitude is key!
SALARY: $57-60K (DOE) + 100% covered benefits + 401(K) + match after 6 months of employment + 10 days (PTO)
HOURS: 8:30am-5:30pm (Mon-Thursday) 9am start on Fridays when WFH + flexibility for OT as needed