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Administrative Assistant/Office Coordinator at Midtown Hedge Fund
New York, New YorkOur client, a growing hedge fund, is looking to hire an Administrative Assistant with OM/Admin reception responsibilities for their Midtown office. This position is the face of the firm and the successful candidate must be well spoken, skilled, polished and have a nothing is beneath me attitude. The position requires at least 2+ years of professional administrative experience, strong skills and a college degree is preferred. This role is 5x a week in person and there is no flexibility on that aspect of the role.
RESPONSIBILITIES:
SALARY:
$60-100K base + Bonus + 100% covered benefits + $2K for clothing allowance + 401(K) + Chef onsite preparing Breakfast/Lunch
HOURS:
8:00am-6:00pm + flexibility for minimal OT as needed
#IND1
RESPONSIBILITIES:
- Provide administrative support across all teams:
- Schedule and coordinate meetings
- Prioritize and complete team requests in a thorough and timely manner
- Handle ingoing and outgoing mail
- Maintain an inventory of supplies and order supplies on request
- Maintain an organized filing system and ensure shared resources are up-to-date
- Liaise with Building Management; input and track security and maintenance requests
- Act as a gatekeeper by being the primary for answering and directing incoming telephone calls
- Professionally greet and direct visitors
- Manage reception area to ensure timely and clear communication among both internal colleagues and external visitors
- Effectively build and maintain relationships in a welcoming and professional manner; consistently look for new ideas to further develop working relationships and seek opportunities to partner with colleagues throughout the firm on various initiatives
- Coordinate recruiting efforts, including interview schedules and candidate onsite interviews
- Participate, as needed, in special projects such as planning and coordinating catering, events, travel, etc.
- Bachelor’s degree required
- Minimum of two years of previous office experience
- Professional demeanor with strong verbal and written communication skills; articulate and succinct
- Knowledge of general administrative practices and procedures
- Excellent organizational skills and attention to detail; plans, organizes, schedules, and communicates in an efficient, productive manner; focuses on key priorities; does not let important details slip through the cracks or derail a project
- Must be a strong team player and interact well across various levels of employee seniority; reaches out to colleagues, including senior members, to establish collaborative working relationships
- Ability to learn and adapt: quickly and proficiently understand and absorb new information, adjust quickly to changing priorities and conditions and cope effectively with complexity and change
SALARY:
$60-100K base + Bonus + 100% covered benefits + $2K for clothing allowance + 401(K) + Chef onsite preparing Breakfast/Lunch
HOURS:
8:00am-6:00pm + flexibility for minimal OT as needed
#IND1