Temporary Executive Assistant (Maternity Leave Coverage) to Support Team at Asset Management Firm

Our client, an alternative asset manager, is looking to find a temporary Executive Assistant (to cover for a maternity leave) to provide support to their GP Staking's team. The successful candidate will be a seasoned administrative assistant with at least 3-10+ years of experience under their belt. Additionally, the ideal candidate will have a background in financial services, preferably in asset management. The successful candidate should be smart and dynamic and should thrive in a fast-paced environment and can handle challenging situations as they arise. The ideal candidate should be able to thrive on a busy team, work well under pressure and be detailed oriented and pro-active. This role requires extensive and ever changing calendar and travel arrangements and the candidate needs to be at least 10 steps ahead to handle the changing travel plans. This role will start 12/1 and extend through end of April 2027. 

RESPONSIBILITIES: 

• Calendars: Maintain calendars, contacts and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings.
• Travel: Coordinate complex domestic and international travel arrangements which include flights, car service, dinner reservations, colleague and client meetings, visas, etc.  (multi-leg trip with different time zones). This also includes troubleshooting travel problems, if they arise, when executives are traveling
• Phones: Answer phone lines and take messages as needed;
• Signatures: Facilitate getting signatures and sending-back to counter-parties outside the firm, specifically with respect to confidentiality agreements;
• Presentations:  Help prepare presentation materials;
• Projects: Work heavily in excel in regards to analytical analysis for executives as needed 
• Subscriptions: Manage research subscriptions;
• Expenses: Review, edit and complete expense reports
• Research: Conduct extensive internet research related to projects and synthesize findings for managers;
• General: Assist with special projects as needed; Pro-actively anticipate work assignments whenever possible;
• Maintain confidentiality of all sensitive and confidential issues; and
• Other reasonably related duties as assigned.

QUALIFICATIONS:

• Minimum of 3-10 years’ experience supporting senior level management;
• Previous job references required;
• College degree preferred;
• Strong computer and Internet research skills;
• Excellent Microsoft Office Skills (primarily Outlook, Excel, Word and PowerPoint);
• Strong organizational skills and attention to detail;
• Ability to work independently with strong follow-through skills;
• Excellent communication skills – both verbal and written;
• Flexibility to juggle an extensive degree of multiple and changing priorities;
• Resourcefulness (especially online) in executing projects;
• Collaborative/teamwork attitude and skills a must; and

• Maintain positive attitude in a fast-paced and evolving work environment.

SALARY:
$40-42/hr 

HOURS:
8:30am-5:30pm + ability to work OT as needed. Fridays are remote.