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Executive Assistant at Global Investment Firm in Midtown East

  • New York, NY

Our client, a leading global investment firm located in Midtown East, is seeking a highly organized Executive Assistant to provide high-level support to a senior executive and additional senior leadership. This is a fast-paced, high-volume role requiring someone who can pivot quickly, stay several steps ahead, and seamlessly manage shifting priorities. The ideal candidate is proactive, agile, and resourceful, with exceptional follow-through and the ability to remain calm and composed in a quickly moving environment.


RESPONSIBILITIES:

  • Provide high-level administrative support to a senior executive and additional senior leaders.
  • Manage complex, high-volume calendars across multiple time zones, constantly prioritizing and adjusting as needs change.
  • Coordinate internal and external meetings, ensuring executives are prepared with necessary materials, agendas, and logistics.
  • Arrange detailed travel, including flights, accommodations, ground transportation, and itineraries; quickly adjust plans as priorities shift.
  • Prepare and process expense reports, reconcile corporate credit card charges, process invoices, coordinate vendor setup, and track payments through completion.
  • Plan and coordinate corporate events, meetings, and related travel.
  • Assist with presentation preparation and other materials as needed.
  • Serve as a trusted point of contact for internal teams, clients, and external stakeholders.
  • Anticipate needs, proactively resolve issues, and ensure follow-up items are handled promptly.
  • Handle highly confidential and sensitive information with discretion.
  • Assist with special projects and ad hoc requests as needed.


REQUIREMENTS:

  • 5–7+ years of administrative or Executive Assistant experience, ideally within a fast-paced, high-performance environment.
  • Experience supporting senior executives and managing multiple competing priorities simultaneously.
  • Exceptional organizational skills with the ability to pivot quickly and remain agile as priorities change.
  • Proactive, resourceful, solutions-oriented, and comfortable taking ownership without constant direction.
  • Strong attention to detail and exceptional follow-through.
  • Ability to remain calm and professional during demanding or high-pressure periods.
  • Excellent written and verbal communication skills.
  • Strong judgment and ability to handle confidential information with discretion.
  • Highly proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
  • Experience with video conferencing and accounts payable systems is a plus.
  • Bachelor’s degree preferred.


SALARY:

$80–110K (DOE) + Discretionary Bonus Opportunity + Benefits + 401(k)


HOURS:

8:00am–5:00pm or 9:00am–6:00pm (DOE), with flexibility as needed.

Currently on-site 5 days per week but possibly flex WFH Fridays over time


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