Our client, a biotech firm in LA is looking to hire a catch-all EA/PA/OM to support the CEO and office as a whole. In this position, the candidate must be detail oriented and able to prioritize well as this team is extremely busy.  The successful candidate should have at least 3-5+ years of administrative experience, preferably within finance.  This is a small firm and the candidate must have also have a team-player mentality and ability to wear many hats with a “no-job-beneath-me” mentality. This candidate MUST be proactive, a self-starter and can keep up with a very fast paced environment. This role is 5x days a week in-office with a true 24/7 mentality.

RESPONSIBILITIES 

• Cover phones and prioritize calls
• Schedule meetings and conference calls and rearrange any conflicts for the CEO
• Arrange domestic and international travel including flights, hotels, car services and dinner reservations. Process Visas and update passports as needed
• Manage heavy calendars
• Process expenses reports and travel reimbursements
• Handle personal work as requested
• Help with daily office management/office operations
• Vendor management
• Greet guests, clean conference rooms, etc.
• Assist with some human resources support
• Schedule and arrange for conferences/events and send materials needed prior to conference
• Assist with research and projects as needed

 
​REQUIREMENTS

• 3-5+ years of administrative experience
• Finance experience preferred
• Bachelor's degree is required 
• Poised and polished demeanor
• Close attention to detail is a must
• Ability to work independently as well as part of a team
• Superb written and verbal communication skills
• Proficiency with Microsoft Office 
• Able to keep up with a very fast paced environment 
• MUST be proactive and a self-starter 

SALARY
$110-130K + benefits  

HOURS
TBD + flexibility for 24/7 avail via phone and email