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Executive Assistant w/ Projects to Founder of Start-up Ventures in Gramercy (Hybrid)
New York, NYOur client, a highly successful entrepreneur behind a few new technology ventures, is seeking an Executive Assistant to support the Founder in a fast-paced, startup-style environment. This is an exceptional opportunity to partner with a highly regarded executive, serving as a true right hand across both day-to-day operations and ongoing projects. The ideal candidate is proactive, and highly organized, with a strong sense of ownership and the ability to anticipate needs, keep the Founder on track, and operate with speed and discretion.
RESPONSIBILITIES:
• Manage a high-volume, ever-changing calendar, ensuring seamless scheduling and prioritization of meetings and commitments
• Oversee full inbox management, including drafting responses, organizing communications, and ensuring timely follow-up
• Act as a true gatekeeper, protecting the Founder’s time and maintaining focus on key priorities
• Coordinate complex travel arrangements, including flights, accommodations, and detailed itineraries
• Maintain organization of digital files, documents, and systems, ensuring efficiency and accessibility
• Provide daily structure and support, helping the Founder effectively start and close each day
• Track action items and ensure follow-through across meetings, projects, and communications
• Support ongoing ad hoc projects, research, and operational initiatives
• Partner closely with the Founder to anticipate needs and proactively solve problems
REQUIREMENTS:
• Bachelor’s degree preferred
• 5+ years of experience supporting a senior executive in a fast-paced environment
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Highly proactive, resourceful, and solutions-oriented
• Ability to operate with urgency, discretion, and sound judgment
• Comfortable in a startup or high-growth environment (tech/startup experience a plus, not required)
• Strong sense of ownership and a “no-task-too-small” mindset
SALARY:
$115–$125K base + Discretionary Bonus + Full Medical + 401K/match
HOURS:
8:30am–5:30pm + flexibility
In-office 4 days per week
Successful candidate will have a 24/7 mindset
RESPONSIBILITIES:
• Manage a high-volume, ever-changing calendar, ensuring seamless scheduling and prioritization of meetings and commitments
• Oversee full inbox management, including drafting responses, organizing communications, and ensuring timely follow-up
• Act as a true gatekeeper, protecting the Founder’s time and maintaining focus on key priorities
• Coordinate complex travel arrangements, including flights, accommodations, and detailed itineraries
• Maintain organization of digital files, documents, and systems, ensuring efficiency and accessibility
• Provide daily structure and support, helping the Founder effectively start and close each day
• Track action items and ensure follow-through across meetings, projects, and communications
• Support ongoing ad hoc projects, research, and operational initiatives
• Partner closely with the Founder to anticipate needs and proactively solve problems
REQUIREMENTS:
• Bachelor’s degree preferred
• 5+ years of experience supporting a senior executive in a fast-paced environment
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Highly proactive, resourceful, and solutions-oriented
• Ability to operate with urgency, discretion, and sound judgment
• Comfortable in a startup or high-growth environment (tech/startup experience a plus, not required)
• Strong sense of ownership and a “no-task-too-small” mindset
SALARY:
$115–$125K base + Discretionary Bonus + Full Medical + 401K/match
HOURS:
8:30am–5:30pm + flexibility
In-office 4 days per week
Successful candidate will have a 24/7 mindset